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| Sanctioning Process |
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Triathlon Australia is empowered by the International Triathlon Union to sanction triathlon, duathlon and aquathlon events and enforce competition rules in accordance with the TA constitution, TA Race Competition Rules (RCR), TA Technical Policy and TA Race Operations Manual (ROM).
Sanctioning is defined in Appendix D of the RCR as follows:
“A permit issued by the authority of TA for the conduct of a national championship, or a race of a national race series, or for an international event staged in Australia, and by a state/territory association, through the authority delegated to it by TA, for all other events.
The issue of such a permit is a declaration by the sanctioning authority that plans for the event have been thoroughly inspected and have been found to comply within the guidelines of the TA Race Operations Manual, to provide the greatest potential for the conduct of a safe and fair event.”
Benefits to be gained from conducting a sanctioned event include access to:
- Public liability insurance (up to $20 million) for all competitors, staff and volunteers involved with the event.
Appropriate participant and volunteer insurance: personal accident accident and public liability insurance.
The Event to be included in STTA and/or TA race calendars.
Sanctioning may assist in obtaining local authority permits and permissions where required.
TA ROM
Provision of TA Technical Officials
TA RCR
Ability to bid for and stage State, National and international Championship events
Use of State and National brand and logo.
The Aim of Sanctioning
- To assist Race Organisations and Race Directors stage safe and fair triathlon events.
To maintain a positive image of the sport of Triathlon by setting standards for the staging of safe events which are accessible to all members of the community.
To ensure that triathlon events are conducted in accordance with minimum standards of safety and fairness on a uniform basis throughout Australia.
What Race Directors need to know...
TA and the Triathlon Australia Technical Committee (TATC) created the National Sanctioning Document (NSD), with assistance from race directors and administrators. In order to assist the race directors with the process, below is what you need to know when applying for event sanctioning.
One Day Membership Fee
One Day membership (ODM) is to be sold at sanctioned events to cover all unlicensed competitors with limited personal p/l insurance for the event. The only exceptions for this are National and State titles in which only licensed competitors can compete.
· ODM Rates (Non TA Members):
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Type of Race |
ODM Fee |
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Enticer/Novice/Kids |
$5 |
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Sprint |
$10 |
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Olympic |
$20 |
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Long course |
$25 |
· ODM Teams (Non TA Members):
The one day membership for a team, where each team member completes one or two legs of the race, is the same as the individual fee for that event. For example if a 2 or 3 person team competes in a sprint distance race, they pay $10.00 for the team entry.
Sanctioning Process
Determine if you require your event sanctioned. Refer to the table below.
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Private race promoter/affiliated clubs: Cover $20 million |
Premium |
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A. Sanctioned event that allows non-TA members to compete
and a field greater than 100 entrants |
$465.00 |
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B. All other events (inc. Aquathlon, Duathlon and open Club events with more than 100 entrants) |
$270.00 |
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C. A Club race is defined as an event staged by a club which is exclusively for club members of its own club exclusively, or incorporating members of another TA affiliated club.
There are not any sanctioning fees charged for Club events, provided maximum field size of 150 club members. Once above this number the event is no longer considered a club event and is obligated to pay relevant insurance fees.*
ODMs are still payable on club races. |
Nil |
STEP ONE – APPLICATION FOR SANCTIONING
1. Race Director notifies STTA of proposed race date and venue.
2. Race Director obtains a copy of the National Sanctioning Policy and the National Sanctioning Document. The NSD includes forms for outlining course details, providing evidence of appropriate insurance and a request for inclusion in a race calendar.
3. Race Director commits to the sanctioning policy and process, eg. Compulsory membership of competitors (annual or ODM), insurance coverage
4. Race Director pays the sanctioning fee.
STEP TWO – TECHNICAL ASSESSMENT and SANCTION
5. STTA makes preliminary assessment before inclusion in race calendar.
6. Race Director and STTA (Sanctioning Officer) work through this policy and the Sanctioning application to create a plan for a safe and fair race.
7. Sanctioning Officer sanctions the race.
8. STTA or RD sends signed forms to TA who request an Insurance certificate (Certificate of Currency) from the insurers which is then issued to the RD. If the RD uses their own insurance a COC for $20m Public liability must be provided to TA.
9. Race Director sends a list of entrants to the STTA when entries close
STEP THREE – REPORTING and RECONCILIATION
10. Race Director conducts race
11. Race Director discloses possible insurance claims
12. Race Director sends electronic copy of results to the STTA
13. Race Director pays the One Day Membership and Technical Services Fees within 5 days of the event taking place.
14. Medical Director completes Medical Report and sends to RD and STTA
15. Technical Delegate completes Technical Report and submits to RD, STTA and Race Referee.
Sanctioning Time Frames
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Sanctioning Time Frames |
When |
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Race Date Application |
As soon as possible |
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Event Details 1 and 2 – Sanctioning Documents |
At Least 28 Days prior to Event date |
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ODM and TSF – Sanctioning Invoice |
Within 14 days after the Event |
to see the full 'NATIONAL SANCTIONING POLICY' of Triathlon Australia click the link below:
National Sanctioning Policy
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